Bookkeeper / Payroll & AP Administrator

Bookkeeping & General Accounting

•  Maintain accurate and up-to-date financial records using accounting software (e.g., Odoo)
•  Record daily financial transactions including income, expenses, and journal entries
•  Reconcile bank statements, credit card accounts, loan statements, leases and general ledger accounts on a monthly basis
• Prepare monthly, quarterly, and annual financial reports including profit & loss statements and balance sheets
• Assist with year-end close processes and support external auditors and CPA as needed
• Track and maintain fixed asset schedules and depreciation entries
  
  

Accounts Payable (Vendor Payments)

• Manage the full AP cycle: receive, review, code, and process vendor invoices for payment
• Ensure all invoices are properly authorized and matched to purchase orders or contracts
• Schedule and process timely payments via check, ACH, wire transfer, or credit card
• Maintain vendor records, W-9 documentation, and manage 1099 preparation at year-end
•  Overseeing reporting for regulatory filings and processing the reports and payments (i.e. 720 Qtly, Telco City Tax Monthly etc)
• Resolve invoice discrepancies and communicate with vendors to address billing disputes
• Monitor AP aging reports and maintain strong vendor relationships
• Assist in negotiating payment terms and managing cash flow forecasting
  
  

Payroll Administration (HR)

• Process bi-weekly or semi-monthly payroll for all full-time, part-time, and contract employees
• Ensure accuracy of hours worked, overtime, PTO, deductions, and garnishments
• Distribute W-2s, 1099s, and other year-end payroll tax documents upon request
• Maintain employee payroll records and update changes including new hires, terminations, raises, and benefit deductions
• Process employee expense reports including review, approval and payment processing
• Coordinate with HR for onboarding/offboarding and ensure payroll system reflects current employee data
• Respond to employee payroll inquiries promptly and professionally
• Interact with benefits providers for health insurance, 401(k), and other deductions
  
  

Administrative Support

• Perform general office administration including managing correspondence, filing, and record-keeping
• Support management with scheduling, document preparation, and special projects as needed
• Maintain confidentiality of sensitive financial and personnel information at all times
• Help develop and document internal processes and standard operating procedures